Prom : Wellshire Country Club

Friday, May 2
8 to 11:30 pm

After Prom

Saturday May 4, 2013
12 am to 3:30 am
Thomas Jefferson High School Gym

Primary Contacts

Brad Uyemura uyebnormal@aol.com

Jen Roder sugalot@comcast.net

Kristina McGinnis kmcginnis9249@msn.com


After Prom Committee Notes

Meeting: April 30, 2013

6 p.m.

After Prom Attendance Estimates:
As of today - 54 seniors and 17 guests
Anticipate another 15 or so will sign up so the count for seniors is agreed to at 70.
We will allow kids to bring contracts to the door.

Fundraising/Donation News:

April 30 – SmashBurger – good turnout, will get report from Brad on money earned
iPad mini and iTunes cards – Nancy Smolow

Final Approved Activities:

Peep Show - Pam
Inflatable’s - reserved
30-foot obstacle course
Twister
Sumo Wrestlers
Volleyball – school has
Swimming – school has
Movies – school has/Palmeri will train a kid to do movie. 3 movies – Cindy has
2 Blackjack tables - reserved
1 Roulette - reserved
Dancing Heads - reserved
Candy wrapper purses - Kim

Needs:

Peep Craft Items - Pam
Glue, craft items, beads, poster board, nylon line
Plates, napkins, flatware, cups – Jen and Kim
Raffle tickets - Jen
Bracelets – school has/Cindy
Extension cords - Jim
Gift bags – school has/Cindy
Wrapper Bags Items:
Candy wrappers - Kim
Cellophane tape - Kim
Staplers, scissors – Kim, Jen, Kristina
Pens, markers – Kim

Decorations:

Balloon Archway – school has/Cindy
Balloons – school has/Cindy

Music:

DJ - Kyler Jackson
Dancing Heads - reserved

Budget

@ $9,200 total budget (does not include SmashBurger or Gunther Toody’s fundraisers)
$150 – Security
$150 – DJ
$1,800 – Dancing Heads
$2,800 – gift cards from four locations:
  • SmashBurger 70 cards x $10 = $700
  • Starbucks 70 cards x $10 = $700
  • Chipolte 70 cards x $10 = $700
  • Chick-fil-A 70 cards x $10 = $700
$1,800 – televisions
  • 15 televisions x $120 = $1,800
$350 – earphones
  • 70 earphones x $5 = $350
Complete and detailed budget available from Jen

Raffle Items: 12

Televisions (20 flat screens)
Two $50 gift cards from Whole Foods - have (Sami got donated)
$25 gas card from Kings - have (Sami got donated)
Two iPad minis – donated
Three $10 iTunes cards - donated
Five $10 City Pub coupons – (Nancy Brady got donated)
Five $10 City Grill – (Nancy Brady got donated)

Gifts for TJ Seniors ONLY

Earphones
Gift Cards
  • 70 $10 cards to Chick-fil-A - Jen
  • 70 $10 cards to Chipotle - Jim
  • 70 $10 cards to SmashBurger - Brad
  • 70 $10 cards to Starbucks - Cindy

Food

Bacon, Eggs, Sausage, Bread (for French Toast), Mini-bagels, Hash Browns, Green Chili - (Nancy Brady acquired by donation and will do all the cooking)
Cream cheese – Nancy Smolow
Orange Juice – Kris Hernandez
Leftovers from Mr. TJ
Baked goods – have/Kristina
Pop, water in coolers – have some, will buy more on Friday
Crackers - have
City Pub kitchen access
Ice and barrels - Bill

Run of Show - 12 am to 3:30 am

Kids arrive – 12 am to 12:30 am
Lock in - 12:30 am
Swimming, 12:30 to 1:30 am
Crafts, casino, inflatables, dancing, etc. – 12:30 to 3 am
Breakfast - 1:30 to 2:30 am
Movies - 1:30 am
Raffle - 3 am
Raffle high-dollar items first

Volunteers, Approx. 24

Brad
Pam
John
Jen
Kristina
Lynette
Jim
Kim
Kris H.
Demetrius
Collette
Deb Mahoney
Brian Mahoney
Sami
Nancy Brady
Nancy Smolow
Candy
Ed Epstein
Bill
Dixie

Security
Woody
Selena
Pickup/Cleanup Coordination
Inflatable’s pickup at 3:30 am Saturday - Cindy will coordinate